BeSMART.ie - Business electronic Safety Management And Risk Assessment Tool

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Introduction

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‘BeSMART.ie’ is a resource developed by the Health and Safety Authority’s Taking Care of Business Unit and has been in continuous development since 2011. BeSMART.ie is an initiative developed by the Health and Safety Authority in Ireland to help small business comply with the requirements to develop a Safety Statement and carry out risk assessments for their business. Since the launch of BeSMART.ie a free resource in 2011 we have;

  • Over 30,000 users of the BeSMART.ie resource
  • Over 350,000 individual hazard risk assessments completed

(Figures Dec 2015)


Our main goals that we would like to see our customers achieve are;

  • A reduction in accidents
  • A reduction in administrative burden for business
  • To simplify understanding of the health and safety requirements
  • To empower business owners and their employees to manage health and safety effectively
  • To enable business owners to comply with the legislative requirements
  • To reduce the financial cost of creating a safety statement and risk assessment

How to Use BeSMART.ie

BeSMART.ie in 4 Easy Steps

‘BeSMART.ie’ (Business electronic Safety Management And Risk assessment Tool) is a free on-line resource that empowers small businesses to prepare both written risk assessments and safety statements which are tailored specifically to their workplaces.


BeSMART.ie Design

Design

We are now at the third major update of the site and we have updated the look of the website to include responsive design for use on portable devices while keeping the same easy to use four step process;

•We added the Construction Sector and associated business types to BeSMART.ie in May 2015 and the number of business types here will grow continually over time.

•Agribusiness will be launching in December 2015 and like construction and small business types the list of business types in this sector will be developed over time.

•Currently there are 256 business types on BeSMART.ie along with over 435 risk assessments covering the following sectors;

  • Small Business
  • Construction
  • Agribusiness

Safety Statements

Sector Specific Safety Statements have been developed for;

•Small Business / Agribusiness

•Construction

You can download the Safety Statement including your risk assessments for your business type in both RTF (Rich Text Format) or PDF. If you want to edit the document we recommend using the RTF option.

Risk Assessments

Registered users will now be able to;

•Edit new risk assessments

•Where risk assessments have been updated by us you will get a note in your My BeSMART saying that hazards have been updated since you were last here, thereby ensuring that you are kept up to date with any changes

•Rename risk assessments

•Add in an extra control or further information in relation to a hazard

•Hover text will print with the controls so all relevant information will be available in your Safety Statement

•You will be able to work and edit more than one risk assessment at a time

•The entire hazard database from all sectors is available in the My BeSMART Management Screen. Here you can view hazards by sector or print and include in your safety statement

•Controls which you said were not applicable and the reason why will be recorded and the information available in the My BeSMART Management Screen

•Hyperlinks and pictures can now be included in risk assessment control information

Social Media

Links have been provided to the Health and Safety Authority's main social media channels on the homepage

YouTube

Facebook

Twitter

Email

An annual email reminder can now be sent to you to remind you to review or update you risk assessments

E-Learning We have provided and developed e-Learning for Small Business. This is also a free resource and the link is on the top right of the website

Topics covered include;

•Employer

•Employee

•Business Start Up

Website: hsalearning.ie

The ‘BeSMART.ie’ Process

‘BeSMART.ie’ is easy to use 4 step process.

  1. Select your business type
  2. Risk assessment. Based on the business selection, hazards applicable to that particular business type will pre-populate. The user must simply answer ‘yes’ or ‘no’ to controls that populate with the hazards which are specific to their business type.
  3. Consult with your employees on hazards that may affect them.
  4. Complete. The system will also develop an action list where ‘no’ was said to any of the controls with the option to assign a person and date to close out an action. On completion of the process the user is able to download an editable output document in RTF or PDF that is tailored specifically to their needs in that it contains a Safety Statement and risk assessments which are specific and unique to the particular business type.


The Benefits to Small Business

Effective safety management is known to reduce accidents: it’s estimated that 15,000 workplace injuries occur per annum in the Republic of Ireland in small business where > 1 employed. Employers cost per workplace injury in manufacturing is estimated at €9,000; in retail it is estimated at approximately € 3,000.

The benefits of using ‘BeSMART.ie’ are to:

  • Reduce Administration Burden – for the initial target group including retail, hospitality, services and manufacturing with approx. 140,000 businesses employing less than 50, it is estimated that the administrative burden is €156m. An average of 65% of businesses within these sectors have not undertaken risk assessments or prepared safety statements. It is estimated use of ‘BeSMART.ie’ can potentially save these sectors €67m.
  • Increase Guidance & Support for employers in the small business sector
  • Simplify Management of Health & Safety
  • Improve staff morale & motivation
  • Raise safety standards thereby reducing absenteeism, downtime and repair costs etc.
  • Reducing costs to business
  • Protect workers and business viability
  • Reduce the time required for employers to prepare their risk assessments and safety statement
  • Eliminate the perception that many employers have that health and safety is time consuming, onerous, costly and outside of their competence
  • Increasing compliance levels of small business as owners are empowered to take control and take more responsibility for day-to-day safety management.

Other Supports

OSH: 
NACE: